Executive sponsor, separation manager and deal team
Meeting Agenda, Whiteboard, Strategy Documents
Spend one day or more to prepare materials for a two hour play.
Starting from the initial strategy and decision to divest, the first step is to understand what the divestiture would like in an operational sense. Many may be familiar with the “Business Model Canvas” developed by Alex Osterwalder. It’s a useful framework to describe the main elements of a business. It describes how an organization is structured to deliver customer value and profitable growth. The “Operating Model Canvas” developed by A.Campbell, M.Gutierrez and M. Lancelot complements the business model canvas by taking an operating view of the organization, and the way it works in delivering growth.
The operating model canvas is a visual representation that shows how the various operational capabilities (people, activities, systems, assets etc) combine to deliver upon value propositions to the customer.
The purpose in defining the current ‘as is’ operating model, is to understand the degree to which the business to be divested is operationally entangled with the parent. This understanding can be achieved through workshops (or meetings) with the appropriate SMEs.
Since this involves a number of stakeholder groups, it’s best to run a number of workshop sessions (or other) with each of the groups to fully uncover the degree of commingling with the parent.
Using existing organization charts and lists of employees, map out the roles and positions within the divested entity.
Use the session to probe and uncover gaps, risks, issues etc. concerning the organization model and people-related issues.
The transition of customers and partners can be a sensitive area. Care needs to be taken to ensure the value of these relationships is maintained and continues to be a positive experience. Additionally, customers and partners could attempt to renegotiate more favorable terms as they become aware of the divestiture and shift balance of power.
Real estate and property is a key enabler of divestiture success, so attention needs to paid to leveraging these assets as a strategic priority.
Given that technology today is complex and plays an integral part of business operations, it’s likely that up 80% or more of the separation effort is technology related. It is therefore critical to do a complete assessment of the target and understand the level of integration in terms of physical assets, software, interfaces, data and intellectual property.
The steps above are indicative of the activities required to understand and assess the level of technology overlap.
What policies/procedures will the business need to have on Day 1?
What incentives etc. are most/least effective in enabling performance?
What training requirements may exist?
What gaps exist in setting and achieving performance targets?
Central to any business is understanding the key operating processes and how they create and deliver value. This is particularly important where there is an operational overlap between the parent and the divested entity. The best way to start is with the processes that directly or indirectly drive the organizations' supply chain. This can be an exhaustive exercise; only do what is required to uncover the problems that need to be addressed and not to simply document the processes themselves.
a. Map out the sales function and the way it translates pipeline opportunities into sales orders. Usually called “Opportunity to Order” or O2O for short.
b. Similarly map out the “Order to Cash” OTC process and the level of commingling in terms of people, processes and technology. Make a note of the technology, data, responsibilities and process gaps/issues.
B. Accounts Receivable & Payable
F. Supplier Logistics
Consult with each of the business units (Finance, Tax, Legal, HR, Sales, Marketing, etc.) and confirm the connections they have with parent and what may need to be severed.
A key input into determining the optimal carveout timeline is achieved by working with the key stakeholders in legal, HR, IT, and finance and their cross-functional dependencies. The purpose here is to highlight the problems, gaps and decisions required, so they can be brought into carveout planning sessions and an effective timeline that will work across the organization.
* Log the risks, issues, assumptions and dependencies - commonly known as a RAID.
Where the decisions are particularly complex, then a paper would need to be produced.