Utilize a Data Room to reduce costs, save time, and facilitate better execution. Store information relevant to the transaction that might be requested conveniently.
All sensitive documents and information relevant to the transaction that buyers may or are likely to request should always be uploaded into the data room. Slow responsiveness and lack of available information can often cause deals to fail and/or price at lower valuations.
A single data room can help resolve these issues. Plus it can help reduce costs, save time, facilitate better execution with more timely and accurate advice.
Note: this play doesn’t decide what the data room tool should be or the steps in selecting one. It assumes the choice of tool has already been made.
Executive sponsor, separation manager, and deal team
Meeting Agenda, Whiteboard, Strategy documents
Spend one day or more to prepare materials for a two hour play.
The data room should be utilized as early as possible following the decision to proceed with the sales activities.
The structure of the data room may vary by organization. However, there are some consistent areas that are industry agnostic. When establishing sections, consider organizing data into the following key areas:
There are no hard and fast rules here, however, it’s typical to have the following documentation.
According to the tool in use, set up the owner, groups, add users and set permissions as required.
For more information on how to set up your data room check out this blog - How to Setup a VDR in 4 Easy Steps.