All members of a team/workstream
Easy to moderate
Homework, whiteboard/large paper
Approximately an hour and a half (including prep time)
30 minutes pre-meeting:
To put the retrospective into play, set time aside to meet with your team (all team members from a single team should be present, and the meeting should come at the end of an iteration or a predefined project milestone/checkpoint), and send the questions you will ask ahead of time so that team members can reflect and prepare their responses.
Questions should include:
5 minutes: Beginning the meeting with an emphasis on openness and positivity is key; there has to be a desire to be better, listen to all team members, not just senior members, and not focus solely on positives and / or negatives.
20 minutes: Focus conversation on issues that affect work flow and team dynamics.
15 minutes: Analyze the effectiveness of any plays fielded and brainstorm potential adjustments.
15 minutes: Discuss how successful the team has been in aligning lower level work with the overarching strategic goal of the initiative.
10 minutes: Review any other pertinent items affecting the team’s effectiveness and processes.
The timing of this step will vary based on how the retrospective is applied and who is responsible for follow-up.